Privacy Policy

SECTION 01

Information we collect

When you submit the consultation form, the fields may include your name, work email, phone number, practice name, specialty, practice size, areas where you want support, and the message you choose to send. The form also records your consent to be contacted about your request.

If optional cookies are accepted, the site may store campaign attribution (such as campaign source and medium) and the last page you visited. Standard hosting and security systems may also create technical request records; the exact fields and retention periods for those logs must be confirmed with the applicable providers before this draft is finalized.

Please do not submit patient names, medical records, claim attachments, or other protected health information through the public consultation form.

SECTION 02

How information is used

Information submitted through the consultation form is used to understand the request, respond to the person who submitted it, and coordinate a conversation about the practice’s stated administrative needs. Website and technical information may be used to operate the site, remember preferences, protect the service, and understand campaign referrals when optional cookies have been accepted.

Any additional use, such as ongoing marketing communications, should be described here only after the company confirms its practices and applicable consent requirements.

SECTION 03

Cookies and preference choices

The site uses essential preference cookies for the consent choice and selected display theme. Optional cookies are used only after you accept them. The current site configuration gives the consent choice a 180-day lifetime and the theme preference a 365-day lifetime. Optional campaign attribution cookies have a 30-day lifetime; the last-visited-page cookie has a 7-day lifetime.

You can change your optional-cookie choice using the control below. Declining optional cookies does not prevent you from browsing the site or submitting a consultation request. Your browser may also provide controls for deleting or blocking cookies; blocking essential preferences may affect how the site remembers your choices.

SECTION 04

Sharing and service providers

Information may be made available to service providers that help operate, secure, host, or support the website, consultation form, and business communications, and when disclosure is required by law or needed to protect legal rights and safety. Such providers should receive only the information needed for their role and be subject to appropriate contractual protections.

The project materials do not identify the complete production hosting, email, backup, analytics, or other vendor list. This draft therefore does not name specific providers or make a claim that information is never shared, sold, or used for targeted advertising.

SECTION 05

Security

The project source alone does not establish the security controls used by every production host, email service, or other provider. No website or internet transmission can be represented as completely secure. The company should describe only safeguards it can verify and maintain, and should provide a separate secure channel for any information that must not be sent through this public form.

SECTION 06

Retention and deletion

Information should be retained only for the period needed for the purpose for which it was collected and for applicable operational, contractual, security, and legal requirements, then deleted or de-identified under the company’s approved procedures.

No approved retention schedule for consultation submissions, email, backups, or technical logs is present in the project materials. This draft does not assign a specific retention period.

SECTION 07

Your choices and privacy rights

You may change optional-cookie preferences at any time using the control above. Depending on where you live and the circumstances of processing, applicable law may provide rights to request access to, correction of, deletion of, or limits on certain personal information. Requests can be sent to info@clarinzarcm.com. The company may need to verify a request and may be permitted or required to retain some information.

The company’s identity-verification process, response timelines, appeal process, and jurisdiction-specific disclosures have not been supplied in the project materials. Any such rights are subject to applicable law.

SECTION 08

Healthcare information and HIPAA

The public consultation form is intended for practice contact and business information, not patient information. Do not use it to send protected health information (PHI). The existence of this notice does not establish that Clarinza RCM is a HIPAA covered entity or business associate, or that this website or form is approved to receive PHI.

Whether HIPAA applies depends on the parties, services, and facts of a particular relationship. If a proposed service requires PHI, the parties should first determine their legal roles, execute any required agreements, and use a specifically approved secure workflow. Do not send PHI until those arrangements are confirmed.

SECTION 09

External websites

This website may link to third-party sites for convenience or reference. Those sites operate under their own privacy notices and practices. Review their terms before providing information; Clarinza RCM does not control their content or privacy practices.

SECTION 10

Children’s information

This business website is directed to healthcare practices and professional contacts, not children. The company should confirm whether it knowingly collects information from children and add any legally required notices or procedures before this statement is finalized.

SECTION 11

Changes to this notice

This notice may be revised as the website and business practices change. The effective date and a summary of material changes should be added after the company approves the final version. Until then, this page remains a draft for review and is not a final privacy notice.

SECTION 12

Contact

For website privacy questions or requests, contact info@clarinzarcm.com or use the Contact page. The public project materials identify this general contact email but do not identify a separate privacy officer or the full legal company name.